Do you have questions about the regulations for your paper submission, about registering as a participant, or are you looking for your right contact person? Have a look at our FAQ.

Further questions?

Contact iv22@ika.rwth-aachen.de

My contribution

Authors register as regular participants. You can find the participation prices here https://iv2022.com/registration You will receive discounts if you are enrolled at a university in June 2022, have an IEEE or ITS membership. No other discounts will be granted. 

If you have successfully registered via the website, you will receive a short, automatic confirmation by e-mail. Please register only once. Within 2 business days we will book you into our participant management system and you will receive a detailed email with your booked services and instructions for payment. After we receive your payment, you will be unlocked in papercept to make your final submission.

Manuscripts of 6 pages including all references etc. are free of charge. Additional pages are subject to a fee. Manuscripts of up to 10 pages will be charged at €100/extra page. Enter a number between 0 and 4 in the participation form, depending on whether and how many extra pages your manuscript has.

Please wait to prepare for the conference whether you will be presenting in the oral session or poster. Then note the requirements for your contribution here.

We apologize for technical issues with the copyright transfer. These are now solved and we allow uploading of the final manuscript by authors until May 6th. Authors may also upload a video with their manuscript with a maximum length of 3 minutes showing results or the like.

We have two kinds of possible video uploads – Paper videos and Presentation videos:

Paper video: a three minute video attachment (max. 10MB) is accepted with the final paper upload. This needs to be uploaded with the paper, i.e. keeping the same deadline.

Presentation video: We expect presenters to be in Aachen in order to allow for a real discussion with real people. As of today Germany hasn’t any Covid restrictions in place that would prevent a participation. If some scientists cannot  travel due to severe Covid restrictions in their home country, a 15 min video upload will be enabled instead of a  ***Poster*** presentation. Deadline for this upload will be May 31st. However, we very much encourage physical participation for scientific discussions.

Please wait to prepare a presentation video until you know whether you will be presenting in the oral session or poster. Then note the requirements for your contribution here.

Authors may upload attachements e.g. video files if they submitted them for review. IEEE prohibits material that has not been peer reviewed to be uploaded to Xplore.

So if you did not submit an attachement for review in the initial submission, it was not reviewed and therefore may not be uploaded with the final paper.

The camera-ready copy of the manuscript is the final version of your paper (IEEE Xplore takes only US letter format). This submission is mandatory for all authors, the virtual presentation video is not.

About 10% of the submissions will be selected for an oral presentation, the rest will get a slot in poster sessions. The oral session will be filled only by authors presenting their paper on site, no presentation video is required here. We will provide a monitor to all poster presenters this year instead of space for a printed poster to show more if desired. Poster presenters who are unable to travel must provide a presentation video (max. 15 minutes).

The preliminary program will be published at the end of April. Please wait with your preparation until you know if you have received a slot in the oral program or in a poster session. Then note the requirements for your contribution here.

Please wait until you know whether you will present in the oral or poster session. Then note the requirements for your contribution here.

There are two possibilities:
A co-author registers with the second paper (recommended) or you pay an additional 395€ for your second paper. Please note that Manuscripts of 6 pages including all references etc. are free of charge. Additional pages are subject to a fee. Manuscripts of up to 10 pages will be charged at €100/extra page. Enter a number between 0 and 4 in the participation form, depending on whether and how many extra pages your manuscript has.

The participation prices also for a digital-only participation can be found here https://iv2022.com/registration You will receive discounts if you are enrolled at a university, have an IEEE or ITS membership. No other discounts will be granted. There is one registration form for both on-site and digital participation. Simply select the format in this form: https://iv2022.com/participant-registration

If you are an author, we would be very pleased if you could present your paper on site in Aachen. If this is really not possible for you, we offer you the possibility to upload a presentation video (information will follow). However, you will then not receive a presentation slot, but one in a poster session.

Please send an email to iv22@ika.rwth-aachen.de just if your paper cannot be presented in Aachen in person neither by one of the authors nor a colleague. The email should just contain your paper number and “video presentation” in the header and you should prepare such a presentation of 15 min duration. Afterwards, in the oral Session we will have 5 min Q&A where you should be answering questions via a video tool.

You will receive a link from us where you can upload the video by the end of May at the latest. We also ask that you provide us with a Vimeo or Youtube link to embed the video into the event app. 

No, publication of the paper does not require on-site participation.

We would be very pleased if you could present your paper on site in Aachen. If this is really not possible for you, we offer you the possibility to upload a presentation video (information will follow). However, you will then not receive a slot in an oral session, but one in a poster session.

There is only one registration mode for workshops, to this regard, which is on-site. However, if a workshop organizer has invited you to participate in his/her workshop online, or has expressed that possibility, that is up to the workshop organiser to arrange.

Please contact our workshop chair with further questions.

Registration and payment

The registration fee for participants on-site includes:
  • Attendance to all plenary and technical sessions
  • Conference material and proceedings
  • Coffee breaks
  • Lunches
  • Welcome reception
  • Banquet (cocktail dinner)
The registration fee for participants digital only includes:
  • Access to all plenary and technical sessions (streaming, pre-recorded videos and material)
  • Conference material and proceedings
  • Access to the list of participants with the possibility to contact them or start video calls (if they allow it)
The Workshops are on-site. However, if a workshop organizer has invited you to participate in his/her workshop online, or has expressed that possibility, that is up to the workshop organiser to arrange.

The registration fee for participants digital only includes:

  • Access to all plenary and oral sessions (streaming, pre-recorded videos and material)
  • Access to the contributions in the Interactive Sessions (all presentations, partly also additional video presentations)
  • Conference material and proceedings
  • Access to the list of participants with the possibility to contact them or start video calls (if they allow it)

The Workshops are on-site. However, if a workshop organizer has invited you to participate in his/her workshop online, or has expressed that possibility, that is up to the workshop organiser to arrange.

You can find the participation prices here https://iv2022.com/registration You will receive discounts if you are enrolled at a university, have an IEEE or ITS membership. No other discounts will be granted. If you have successfully registered via the website, you will receive a short, automatic confirmation by e-mail. Please register only once. Within 2-3 business days we will book you into our participant management system and you will receive a detailed email with your booked services and instructions for payment. After we receive your payment your registration is complete.
You will receive the official invoice no later than the next business day after you have successfully made the payment by credit card.

fka GmbH
Steinbachstraße 7
52074 Aachen
Germany
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Please contact Ms. Sievers

iv22@ika.rwth-aachen.de

+49 241 8861 120

First you can try to use a different browser and delete the cache. If that doesn’t work, please contact us via iv22@ika.rwth-aachen.de

Please do not register again. Send an email with the details you want to change to iv22@ika.rwth-aachen.de

The IEEE ITS Society will provide to qualified students up to $500 for financial assistance toward travel to IV2022 to be used toward the cost of the air ticket and/or local expenses at the conference based on supporting receipts. To be considered for the award the  student should be a confirmed registered participant of IV2022 and also a member of the IEEE ITS Society and has a paper in IV2022 and plans to present it. To apply for the award the advisor of the student should send to the VP for Membership Activities Prof. Petros Ioannou at ioannou@usc.edu the following information.
  1. Name of student, title of paper, registration receipt, IEEE ITS membership number
  2. One or two  paragraphs explaining why the support is needed and why the student deserves it
Preference will be given to students who come from underdeveloped countries or are facing some economic hardship i.e they cannot be supported by projects. The number of student travel awards is about 10.

In Aachen

You can find detailed information about your journey to the event location here.

The registration for the conference takes place directly in the foyer of the Eurogress. Please have your business card ready there, you do not need to bring any further documents. Registration is open at the following times:

  • Monday, 06.06.22 from 7:30 a.m.
  • Tuesday, 07.06.22 from 8:00 a.m.
  • Wednesday, 08.06.22 from 8:00 a.m.

 

The workshops on Sunday, 05.06. will take place at two different locations due to the large number of them. Please review the room and start time of your first priority and arrive at the registration desk 30 minutes prior.

 

No-shows are extremely annoying to any conference and the participants. Papers of authors who fail to provide any presentation at all will be removed from the conference proceedings.

All organizational information including the time table can be found here. Moreover, you can find an overview of all demonstrators here.